Tips for training an assistant or tech to handle your setup and breakdown to preserve your focus.
This evergreen guide shares practical methods to train a capable assistant or tech so you can stay present during performances, while ensuring your gear, cues, and transitions stay flawless every night.
When you’re behind the turntables, your attention should stay on the music and vibe, not on fiddling with cables or recalling every mic command. A well-trained helper becomes an extension of your workflow, allowing you to maintain presence on stage and in the moment. Start by mapping your exact routine from load-in to breakdown, listing each action in logical order. Include timing cues, safety checks, and contingency steps for common issues like feedback, power surges, or sudden last-minute set changes. This plan becomes the foundation for training sessions, setting clear expectations for reliability, speed, and discretion.
Begin with hands-on demonstrations that mirror real gig conditions. Have your assistant observe you perform the routine once, then perform it themselves under your supervision. Use a silent, controlled environment to focus on precision before introducing pressure. Break tasks into small chunks: rigging, cabling, placing monitors, and cueing the mixer. Provide feedback after each attempt, highlighting what went well and where you can improve. Reinforce muscle memory with consistent sequencing; consistency reduces hesitation and builds confidence. Finally, establish a checklist that your helper can internalize, so you can redirect attention to the performance rather than logistics.
From drills to daily routines, cultivate poise through practice.
A robust setup requires clear ownership of each stage, from initial equipment inspection to post-show breakdown. Your assistant should know not only what to do, but why it matters—protecting gear, maintaining your show’s sonic integrity, and keeping you aligned with your artistic intent. Start by assigning roles such as line-check captain, cable czar, and monitor monitor. Rotate responsibilities during practice sessions to uncover potential bottlenecks or miscommunications. This approach cultivates versatility and accountability, ensuring your operation doesn’t hinge on one person’s memory. Over time, the team develops a shared vocabulary that speeds tasks and reduces mistakes during live performances.
Practice drills simulate real-world stress, but with a safety net. Schedule mock gigs where someone else handles the equipment while you navigate the stage presence and cue timing. Document everything that happens, including how long each segment takes and where delays occur. Your assistant should anticipate likely issues and have ready-made solutions, such as spare cables, quick-release stands, or a backup lighting cue. Debriefs after each drill reinforce learning, transforming surprises into repeatable responses. The goal is to minimize uncertainty, so your focus can remain on selecting tracks, reading the room, and delivering the emotional arc of your set.
Build trust with structured responsibilities and calm routines.
Equip your helper with a compact, organized toolkit that travels with you. Label cables, color-code power strips, and keep backups in clearly marked bags. A standardized rigging plan reduces guesswork and makes setup faster and safer. Provide a fail-safe method for power management, including a master switch protocol and a simple power-down sequence that guards against surges. Your assistant should know where every item belongs and how to return it precisely after use. A well-organized system not only speeds work but also communicates professionalism to your crew and venue staff.
Create a ritual for pre-show checks that your assistant can perform autonomously. This ritual includes verifying network connectivity for your digital gear, confirming that backup options are ready, and ensuring monitoring levels are optimal across the room. Give your helper a checklist that mirrors your own expectations, so you don’t have to micromanage. The ritual should be quick, repeatable, and non-intrusive to your performance. As it becomes second nature, your attention naturally gravitates toward the music and moment, rather than the logistical underpinnings of the setup.
Practical habits that streamline setup and breakdown processes.
Train for breakdown as aggressively as for build-up. Your assistant should be proficient at packing, labeling, and transporting fragile components without incident. Demonstrate safe handling techniques for delicate turntables, tonearms, and vinyl storage. Practice a staged de-rig procedure that mirrors the reverse of your setup, maintaining order while protecting gear. Emphasize communication signals for when you want to switch from one task to another, and establish a silent coordination method for backstage cues. Regular practice creates a rhythm that reduces fatigue during long tours and makes the end of the night feel as controlled as the start.
After every performance, run a concise post-show review with your helper. Discuss what went smoothly and what could be improved, focusing on concrete actions rather than general feedback. Capture lessons learned in a shared document or notebook, so future gigs are informed by prior experiences. Celebrate successes to reinforce good habits, but also address any recurring hiccups with practical tweaks to your process. A culture of continuous improvement keeps the team aligned, increases speed, and preserves your mental bandwidth for the art itself.
Finalizing systems that preserve your creative focus.
Lean toward modular gear configurations that travel well and adapt to different venues. Standardize your rigging so the same process applies whether you’re in a club or a festival tent. Your assistant should know which components are quick-release compatible and how to reconfigure a rig without compromising stability. Document the exact order in which cables are connected and tested, so there’s a repeatable rhythm every night. This consistency reduces decisions you must make on the fly and reinforces a sense of control over ever-changing environments.
Emphasize communication that never distracts you from the performance. Encourage your helper to use concise, non-intrusive cues and to avoid unnecessary conversation during critical moments. Equip them with a simple signaling system for lane changes in the setup or a tempo shift in your mix. Training should model silence during important cues while enabling quick problem-solving when subtle issues arise. When your focus remains on the music, your audience feels a stronger emotional connection to the performance you’re delivering.
Integrate a check-in ritual at the end of each day of touring, ensuring the space is left in the same state you found it. Your assistant should be able to document what was packed, what was left behind, and what needs replenishment. This discipline prevents recurring inventory gaps and minimizes surprises at future gigs. Consider a brief, private debrief after loading out to resolve any residual tension or confusion. A calm, organized finish supports the energy you bring to the next show, making the entire touring experience more sustainable.
Over time, your assistant becomes more than a technician; they’re a collaborator in your sonic journey. Invest in ongoing education, from safe rigging practices to new gear demonstrations, so they stay current with evolving technology. Encourage curiosity and reward initiative, while retaining clear boundaries that protect your artistic vision. As the relationship matures, you’ll notice greater confidence on stage, fewer disruptions backstage, and a consistently immersive listening experience for your audience. This partnership is about preserving your focus, not replacing your creative voice.
